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    Jeff Schneider
    @jjs6791
    @joaquinodz not sure about doing it via php but you can use the API to return JSON https://docs.collectiveaccess.org/wiki/Web_Service_API#Getting_a_generic_summary
    Jen-Sha
    @Jen-Sha
    Hello, just following up on the question I asked the other day about hierarchies for object lots. Thanks.
    CollectiveAccess
    @collectiveaccess
    @Jen-Sha Hierarchical lots are not supported. It doesn't make sense for their intended use to arrange them hierarchically
    @joaquinodz As @InfraRed:matrix.org said, it's not an upgrade, it's a rewrite. If you'd want to work with us on that it could happen. But it's definitely work.
    CollectiveAccess
    @collectiveaccess
    @eothistory_twitter It did last I checked.
    Jen-Sha
    @Jen-Sha
    @collectiveaccess Then I must be misunderstanding something fundamental about their intended use, as I cannot think of a better solution to my current issue. For context, the vast majority of the acquisitions for the collection I work for are via auctions. Multiple lots can be purchased in a single auction. If I enter each lot as a purchase, I am going to end up with a lot of duplicated information, and if I enter the whole auction in a single purchase it becomes difficult to clearly identify and reference each lot. For this reason I want to be able to create a parent purchase record with all the shared info, and then a child record for each lot. If this approach is wrong, what am I missing about the intended use of lots? Is there another approach you can recommend that would avoid the duplication of information whilst keeping the data neat?
    CariTheKitty
    @CariTheKitty
    My kingdom for a night-mode for Providence. it burns the eyes
    Infra|Red
    @InfraRed:matrix.org
    [m]
    hey @CariTheKitty . You could try a browser high contrast plugin that switches the contrast (white becomes black and vice versa)
    CariTheKitty
    @CariTheKitty
    that's a thought.
    Just installed pawtucket2, not seeing any public records. now to find where that's set.
    Infra|Red
    @InfraRed:matrix.org
    [m]
    You might need to reindex.
    CollectiveAccess
    @collectiveaccess
    Set the access field on the records you want to show up to "public"
    If they show up in the back-end, reindexing is not the issue
    Infra|Red
    @InfraRed:matrix.org
    [m]
    Ah ok.
    CollectiveAccess
    @collectiveaccess
    @Jen-Sha Lots are museum lots, not auction lots. They are intended to record the details of acquisition. Every object in the collection has one, and only one, associated lot. An object is acquired once – that's it.
    To track auction sales, consider recording them as occurrences
    If you really want to use lots, and are ok with the 1 object:1 lot restriction we certainly could add hierarchy support for lots. It's not hard; it's just not an option that any one has asked for, and in some cases it might actually (and arguably) be confusing.
    CariTheKitty
    @CariTheKitty
    Thanks for the explanation, pruned that out of my profile. time to glue it back in.
    is there a way for it to default to public?
    CollectiveAccess
    @collectiveaccess
    Yes. There's a list (in list and vocabs) that defines the possible access options. Set the public one to be the default. The list code is "access_statuses"
    CariTheKitty
    @CariTheKitty
    thank you!
    gantt42
    @gantt42
    I have a silly question. What is the 'idno' code and more to the point, is it required as a field? I gather that it's some kind of id
    Jen-Sha
    @Jen-Sha
    @collectiveaccess objects for the museum I work for are acquired via auction. What I am recording are purchases, not sales. I understand that an object can have only one associated lot, I'm not trying to assign more than one lot per object. I have realised the error in my thinking though. The lot I want to be the parent isn't actually an acquisition, it's probably better described as the concept of an acquisition. It's all the details of the purchase that except for the acquired items (they would be the child records). I don't think an occurrence would be the solution, what I need is more along the lines of a collection or a set. A concept of an acquisition to parent the group of distinct lots acquired from the one acquisition event.
    CollectiveAccess
    @collectiveaccess
    @gantt42 It's a unique identifier for a record. It's required.
    gantt42
    @gantt42
    Thank you! Does the archivist have to enter a unique one?
    (btw I'm working with @CariTheKitty on the archive of digital assets)
    CollectiveAccess
    @collectiveaccess
    @gantt42 Yes. Or the system can generate one in a format compatible with whatever your organizational standards are. Unique numbering is a given in museum and archival collections
    @gantt42 Just wondering, are you Australia?
    gantt42
    @gantt42
    Makes sense. Could you direct me to the appropriate area/file to edit to specify the number generating standards?
    Nope, I'm in East Tennessee, USA
    CollectiveAccess
    @collectiveaccess
    @Jen-Sha You could create occurrence records for each auction, a lot for each purchase, and link auction to lot. This would solve the problem of duplicated auction data. As appealing as it may be to do this hierarchically, I don't think a purchase is a sub-type of an auction. It's something that references an auction.
    @gantt42 Ok, so then I'm not the only one who works in the middle of the night.
    gantt42
    @gantt42
    :-P it seems to be part of the developer life, haha
    CollectiveAccess
    @collectiveaccess
    Not the ones I work with :-/
    gantt42
    @gantt42
    Thank you! Ppl like you make the world go 'round
    :-(
    gantt42
    @gantt42
    So, for the unique ID, is there an easy way to generate a random number or string? There's not really a logical way to order our assets, and I don't want to imply an order
    There's no acquisition date, and the release date for many assets is unknown. This isn't a big deal, but I'm a perfectionist
    Actually sorry, nvm. I just remembered that we're populating our database with a script(s?) so we can generate a pseudo-random ID easily in that
    CollectiveAccess
    @collectiveaccess
    The system can generate UUIDs if you want. Very few use that, but it's there.
    3 replies
    sterlingjenson
    @sterlingjenson
    @CariTheKitty , perhaps you could adjust the CSS for the basic Providence theme
    Jen-Sha
    @Jen-Sha
    @collectiveaccess Thanks for the help. I've done some poking and pondering and learnt a lot, I'm doing as you suggested - using an acquisition occurrence for shared invoice info. In the object lot editor inspector there is the 'Add new <object> to lot' option. Can I add the equivalent to the acquisition occurrence for adding a new object lot?
    gantt42
    @gantt42
    I'm struggling with the 'unit' display template. We have a list, code="list_games" and a metadataelement, code="game_variants" datatype="list" list="list_games". list_games stores all the possible values for the game_variants field. Each ca_object can have 0-10 games it's associated with. How do I use 'unit' to display the list of associated games on the object's pawtucket2 page?
    gantt42
    @gantt42

    I seem to have found a bug in pawtucket2. In this screenshot of pawtucket2, the related collections should be "CoC v1.1" and "CoC v1.2". As the screenshot shows, the first link does link to the page for for CoC v1.1, but the text for that link is actually "CoC v1.0 CoC v1.2", which is the name of every collection which isn't the correct collection.

    https://cdn.discordapp.com/attachments/893602532893552680/896850420306149396/Screen_Shot_2021-10-10_at_4.03.14_PM.png

    I do hope I have been clear
    To further explain, the database has 3 collections, each of which has a few objects. The collections are related to each other by an "is version of" relationship.
    gantt42
    @gantt42

    Apparent bug not present on objects, just collections. (I haven't tested anything other than those two)

    https://cdn.discordapp.com/attachments/893602532893552680/896869334847197184/Screen_Shot_2021-10-10_at_5.18.17_PM.png

    katiemartinez
    @katiemartinez
    Hello! It looks like the advanced search date field is pulling in records with broad date ranges (before 1999 will be included in a search for records from the 1970s). This isn't wrong, but I'm wondering if the date field could be a dropdown with decades like the normalizeddate filter?
    CollectiveAccess
    @collectiveaccess
    Yeah, it is doing what it is supposed to be doing. There is not currently an option to return a decades drop-down. It could be added, but it's a bit more complicated than you might think as you have to calculate what decades will return results.